The tent size that will best accommodate your
guests depends on many factors. For instance, if your event is a
sit-down dinner or a stand-up cocktail party, the tent size for
these different events will vary dramatically. What goes
underneath the tent will always determine its size (i.e. guest
tables/chairs, caterer tables, dance floor, band area, etc.)
Most importantly, the space you have available for the tent and
its required staking will ultimately determine tent size.
We suggest a
FREE Site Inspection to
survey the area in which you would like to hold your event.
Please contact us so that we may assist you in determining the
right size tent for your function and location. For a general
idea, see our
wedding example.
Below are a few examples
of how you can determine the size tent you will need by
calculating the square footage for the following events.
To more accurately determine the right size tent for your
function please
contact us and schedule a
free site inspection (It is
required in most cases):
|
Our Square Footage
Recommendations |
|
Area |
Suggested Square Feet |
|
Guest Tables (all sizes) |
x 10 |
|
8' Head table |
x 16 |
|
6' Bar
per 100 guests and 2 Bartenders |
x 200 |
|
DJ Area |
x 200 |
|
5 Piece Band Area 16x16 Stage |
x 256 |
|
8' Buffet Table |
x 200 |
|
3' Cake
Table |
x 75 |
|
Outdoor Dance Floors |
|
Guest Count |
Suggested Size = sq.
ft. |
|
50 guests |
12x12 = 144 |
|
100 guests |
16x16 = 256 |
|
150
guests |
16x24 = 384 |
|
200
guests |
24x24 = 576 |
|
250
guests |
28x28 = 784 |
|
300
guests |
32x32 = 1024 |
|
Wedding
Example |
|
200 guests x 10 square feet =
2000 sq. ft. |
|
2 6' Bars x 200 square feet =
400 sq. ft. |
|
1 DJ Area x 200 square feet =
200 sq. ft. |
 1 24x24 Dance Floor x 580
square feet = 580
sq. ft. |
|
4 8' Buffet Tables x 200
square feet =
800 sq. ft.
|
|
1 3' Cake
Table x 75 square feet = 75 sq. ft. |
|
TOTAL:
4055 sq. ft.
|
For
this wedding example, the closest size tent to accommodate 4055
square feet is a 40x100 Century pole tent. Please view a
sample layout of the event below:
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Very
exposed locations can be subject to high winds that can impact
your event. Chase Canopy Co. has tented many locations where
high winds have been a factor. While our equipment is of the
highest quality an d
built to withstand strong winds, there are
limits to what can be done. To ensure that your event is a safe
and fun time for all, Chase Canopy Co. reserves the right not to
install equipment in conditions that the management deems
unsafe. One example: Impending Hurricane. We strongly recommend
a
FREE Site Inspection
to
determine the level of safety in your
high wind area.
While a perfectly flat, grassy area may be the ideal site, we
are quite capable of tenting many surfaces including: concrete,
asphalt, roof tops, decks, sand, and any other type of surface.
Do you have an area that isn't quite level? Anything is
possible! Check out our
catalog under flooring
for examples and request a
FREE
Site Inspection to
determine how we can make your area perfectly level! If the area
is grassy, find out if there have been any puddle problems after
heavy rains - water may collect under your tent!
The most
important thing to concern yourself with is underground wires,
pipes, and sprinkler systems. We highly recommend consulting
with the building caretaker or referring to private home
blueprints to make a determination. Massachusetts Law requires
a ground inspection prior to tent staking. A free service called
DIG
SAFE will fully inspect
business grounds and curbside to your private home. However,
they must be contacted at least one week in advance. The number
is: 1-800-DIG-SAFE or visit them on the web at
www.digsafe.com
You also need to consider overhead
branches and power lines as well. Tree branches can be
trimmed, power lines cannot.
Back to Top
If planning a
large event, there can be up to 20 cars and trucks for set-up,
not including your guests' vehicles that will require parking.
You may want to consider hiring parking attendants and/or a
police officer
to manage traffic flow.
This will work in your favor.
Your caterer, band, bar staff, and our delivery trucks will need
direct access to your site. Getting as close as possible to the
tent location is essential. If access is restricted, additional
charges may apply.
Setting up a free site inspection
is very simple. Choose a date and convenient time to meet at the
site location and
contact us.
We generally conduct inspections between 10 AM and 3 PM, Monday
through Friday. However, special arrangements can be made.
A professional will meet with you to discuss your event, measure
the area to determine a suitable tent size, provide you with a
brochure, and answer any questions you may have. Upon
request, your event can be demonstrated to you with CAD
(Computer Aided Design) and a slideshow of our rental
catalog.
Please allow 3 business days for site inspection
follow-up. We are always excited to offer our unique services
and if, for any reason, you choose not to rent with us, you will
never be billed for services rendered.
Essentially ,
a tent is a temporary building. In many cases, town permits are
required to erect a tent. A visit to your local town hall's
building department with flame certificates, supplied by us, and
a small permit fee will ensure a safe and hassle free event.
Fees range from $5 to $100. Charges apply if you would prefer
that we handle this detail.
Unfortunately, we do not provide power, water, or toilet
facilities. These are the sole responsibility of the client.
However, by
contacting us,
we can recommend companies that we work closely with to provide
you with all of your needs. If your event site is
a rental location, check to see if there are any restrictions on
the use of the property. Some areas have curfews. Also, to avoid
high grass and unexpected showers, check to see whom is
responsible for mowing the lawn and turning off the sprinkler
systems. (It has happened).
Generally,
we allow items to be added to your contract upon availability
and up until the time of delivery. Additional charges will
apply for labor and second trips to your event. If you
cancel an item or do not use an item prior or during your event,
our policy states that the 50% deposit made on the initial
contract and items added is non-refundable. At the time of
delivery and installation, you should be present to inspect all
rental equipment. However, if you experience problems or defects
with any of our rental products during your event, please
contact us
immediately and we will replace the item or rectify the problem
at no cost. Please see our
rental
policies
for further details.
9. Can I visit your office for a one-on-one consultation?
Certainly! We'd love to have you stop by our offices. Please
call to let us know what time you'll be arriving. Below
are a few maps and directions to help you on your way!
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